Agenda Packets - 2014/12/01 (2) - Laserfiche WebLink

Home Browse Search

Item 03 Monday, December 1, 2014 Work Session Page 2 o City Staff will be starting the process in early January to do a marketing Public Service Announcement (PSA) campaign on the City's cable access channel on City Volunteerism. o As soon as areas are identified where City volunteers could be useful, then the City will develop volunteer job descriptions. o Advertise for City volunteers. • Participate in 3-4 phone meetings with other pilot sites to share progress and learn from each other. Mary Springer and I will be participating in our first phone meeting in early January. • Submit a brief report on the initial lessons learned by March 31, 2015. • Submit at least three documents used in the volunteer program with permission for MAVA to share those with other cities by August 1, 2015. • Submit a brief final report by September 30, 2015. MAVA will provide a report format. The report would include progress on the work plan, number of volunteers involved and departments utilizing volunteer during the grant period, the results of short two/three question survey given to 3-5 volunteers and/or City staff on results of the effort, lessons learned and feedback on what resources were the helpful to your city. • Do a brief pre and post assessment of volunteer engagement. • Respond to a follow up phone call two years after grant period on volunteer program Mary Springer and I have identified some areas where volunteers would be very useful. Some areas include: landscaping City Hall, cable channel talent, cleaning park buildings, Mounds View Festival in the Park Committee, City Commission and Committees, and assisting in record keeping/archiving documents, to name a few. As part of the grant requirement and brief work plan provided to MAVA, Staff would like some direction from the City Council on other areas where volunteers would make an effective impact on the City. After receiving feedback from the City Council, Staff will start developing volunteer job descriptions. These volunteer job descriptions are essential in identifying the responsibilities and requirements of the job. Defining duties and responsibilities helps the City assess the risk to the volunteers and the City so that they can be addressed, minimized or eliminated. When completed, Staff will have the City Council review these volunteer job descriptions before City advertising and a marketing plan begins. Respectfully Submitted, Desaree Crane