Agenda Packets - 2014/12/01 (2) - Laserfiche WebLink

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Anoka County Fire Protection Council Records Management System (RMS) Simultaneously, the Joint Law Enforcement Council (JLEC) had been discussing and researching improvements to their information sharing for greater efficiencies amongst enforcement agencies as well integrating better with the Sheriff’s office and the jail. Given the frequent interaction between law enforcement and fire agencies and the significant data we collect (such as pre‐plan information, hazard location, etc.) the decision was made to explore a county wide Records Management System thus allowing public safety agencies in the county to better share critical information regarding properties and property owners. Upon completion of the request for proposal and subsequent selection; Fire Department Management or FDM software was selected by the search committee. SBM Fire has purchased FDM back in the summer of 2003 and thus, we are very familiar with it. FDM Software was chosen as it is the most robust and versatile fire records management software available on the market. SBM and the cities we serve will benefit from the following changes/upgrades: 1. The county program includes all modules, most notably inspections which SBM did not purchase. This module will allow us to utilize numerous features within the module when we contract or assist our contract cities with inspections. 2. The AVL and Mapping in the CAD system is linked to FDM and will provide greater access to our pre‐plan data, previous response activity, inspection activity and any other hazard information that has been collected. This information will also be available to our police departments. 3. The fiscal share of the annual maintenance is slightly higher than we are paying currently, however, we now get all modules. 4. As a county wide system, we will have a greater ability to utilize the versatility and custom features given our shared efforts with special rescue, fire investigation, etc. 5. A support technician may be required. If so, the cost sharing formula results in SBM paying 17% of the share. Given our experience and familiarity with the system, we will be the best qualified agency to hire and employ this individual who we can have serve as another much needed day‐time responder. The remaining salary will be paid by the partner city departments. Joint Powers Agreement Currently, the Fire Protection Council has no legal standing; we are basically a club. SBM has been acting as the fiscal agent to manage the funds we receive from dues, the fire academy, and the Juvenile Intervention Program. Leadership is elected amongst the member departments. With the purchase of the FDM software, the vision for the academy, and the need to migrate to more shared services – the Council explored options and determined that the best option to create a legal entity was via a Joint Powers Agreement.