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Item No: 1A-C Meeting Date: January 4, 2010 Type of Business: Work Session Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Parks and Recreation and Forestry Commission Items The Parks and Recreation and Forestry Commission has been discussing a number of items that Commissioners have made recommendations for – below is more detailed information on these items. A. Policy Establishing Priority for Use of City Athletic Fields There are a number of entities that reserve Mounds View athletic fields throughout the year, but mostly during spring and summer months. The fields, which include baseball/softball and soccer fields, are reserved by a wide variety of groups including private companies, church groups, and residents. However, the largest group making reservations are area youth athletic associations. To assist the YMCA in making reservations for the various groups, the Commission has drafted a policy to establish priority for use of Mounds View athletic fields. Many neighboring cities have similar policies, and the one being recommended is based upon the City of Shoreview. The attached policy is being recommended by the Commission for Council adoption. If Council concurs with the recommendation, a resolution will be drafted and considered for Council adoption at the January 11, 2010 regular meeting. B. Lambert Park Building Replacement Schedule The park building at Lambert Park is scheduled to be demolished and reconstructed in 2011. To meet this schedule, design and bidding documents will need to be prepared during 2010. An overall proposed project schedule is attached to this report. The Commission is eager to begin working on this project and has recommended that a topographic survey be performed for use in the preconstruction phase of the project. The recommendation is to have the entire park surveyed to ensure a comprehensive and overall usage plan for Lambert Park since many of the amenities are aging and will require replacement in the near future. In addition, Area D of the Street and Utilities Improvement Program includes adjacent streets to the park and is currently scheduled for construction the same year as the park building replacement. Issues relating to parking requirements can also be addressed with the street project. A fee estimate of $2,500 was received by Bonestroo to perform a topographic survey of the entire park, and if authorized, will begin after snow melt. The building replacement is part of the adopted Capital Improvement Program and has an estimated cost of $290,000 ($30,000 design + $260,000 construction). The $30,000 for design is budgeted for 2010 and is proposed to be paid for equally from the Special Projects and Park Dedication Funds.