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Item No: 4A Meeting Date: January 4, 2010 Type of Business: Work Session Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk - Administrator Item Title/Subject: Hiring Public Works Seasonals for 2010 Introduction: On March 26, 2001, the City Council adopted Resolution 5546, which describes the procedure for hiring Seasonal Employees. This resolution requires that the City Council approve all seasonal positions. Staff will be presenting a resolution for City Council approval at the next City Council Meeting on February 8, 2010, for hiring the 2010 Public Works Seasonal Employees. Discussion: Annually the City Council has approved the hiring of seasonal Public Works positions. Resolution 5546 requires that approval take place six weeks prior to actual hire of seasonal employees; therefore, this is typically done early in the calendar year. Seasonal Employees benefit the City by providing labor services that are relatively less expensive and are available during periods of greater labor demand. In return, seasonal employees benefit from the skills and work ethics they learn on the job. As a result, the employees, the City, citizens, and taxpayers all benefit from this program. Historically, there have been three time periods throughout the year when the City has employed seasonal workers. These periods have been: Summer (10 positions), Fall (2 positions), and Winter (1 position). However, at the February 23, 2009, City Council Meeting, it was the consensus of the City Council and Staff to decrease the summer seasonal positions from 10 to 8 positions, due to the budgetary cuts in state aid. Summer Seasonal Employees – Duties include general Public Works and parks maintenance duties. The employees generally are employed for about three months in the summer – mid-to late-May to mid-to late-August. Typically one Parks Division seasonal employee begins employment in April. Fall Seasonal Employee – There are two (2) seasonal positions, one (1) in Public Works Sewer Division, and one (1) in the Parks Division. Historically, summer positions are extended to cover duties performed in the fall. Staff recommends these seasonal positions be designated as completely separate positions with separate authorizations. Duties performed by the Public Works Sewer Division seasonal employees include working with the two Sanitary Sewer Maintenance employees and the Surface Water / Storm Sewer Maintenance employee to create two separate crews of two employees to maximize efficiency.