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Item No: 6 <br />Meeting Date: October 4, 2010 <br />Type of Business: Council Work Session <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson Public Works Supervisor <br />Item Title/Subject: Vehicle and Equipment Replacement Program <br /> <br />Background: <br /> <br />The City established a vehicle and equipment replacement program for the following reasons: <br /> <br /> 1. To keep repair and replacement costs down on older vehicles and equipment. <br /> <br />2. To assist the Public Works Department in efficiency so that tasks can be <br />performed quicker and safer. <br /> <br />With the existing program, vehicles and equipment were replaced after ten years of service <br />regardless of the condition or maintenance history. The year for replacement was assigned at <br />the time of purchase. While this may have been a normal practice by many City, County and <br />State agencies in years past, the economy today has forced many of these agencies to re-visit <br />their vehicle and equipment replacement program. <br /> <br />While reviewing each individual department budget with Public Works Staff, the vehicle <br />replacement program was discussed. One item that was suggested is to extend the years of <br />replacement on some of the vehicles and equipment and shorten years on others. <br /> <br />In order to make the best decision for replacing vehicles and equipment, the process for <br />replacement is required to be redefined. The replacement program requirements should include <br />the following: <br /> <br />1) The use of the vehicle and equipment <br />a) Daily <br />b) Heavy or Light <br />c) Special projects only <br />2) Maintenance history <br />a) Is the unit costing money in repairs <br />3) Condition of the vehicle <br />a) Each vehicle and equipment will be subject to an annual inspection <br />4) Impact on the budget <br />a) Can the purchase be postponed or is this an immediate need <br /> <br />Discussion: <br /> <br />Attached to this staff report is a 5 year replacement plan. This plan should be used as a guide <br />and will need to be re-visited and adjusted accordingly each budget cycle as circumstances <br />change year to year. (The current needs for the department are listed on the 2010 and 2011 <br />pages.)