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<br />Item No: 5 <br />Meeting Date: November 1, 2010 <br />Type of Business: Work Session <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: James Ericson, City Administrator <br />Item Title/Subject: Review of the Updated Minnesota Government Data <br />Practices Act City Guidelines and Procedures <br /> <br />Introduction: <br /> <br />The City’s Data Practices Act Guidelines and Procedures document has not been updated <br />since it was last adopted in 1999. Since then, changes to the law have occurred which <br />necessitate a completely new policy. The attached revised document represents the <br />culmination of many months of review and revision between the City and the City Attorney’s <br />office. Also attached for Council review and information are reference documents from the <br />League of MN Cities, The MN Department of Administration and the MN House of <br />Representatives. <br /> <br />Discussion: <br /> <br />The Minnesota Data Practices Act was first adopted by the legislature in 1974. Since then, <br />the Act has undergone numerous changes, both in policy, scope and direction but also as <br />new data types have evolved and new storage and transmission mediums have been <br />developed. The original intent was to establish the assumption that all public data was <br />considered public, unless otherwise protected by the act. If data is not public, it can be <br />private, nonpublic, confidential and protected nonpublic. (Refer to Page 2 of the policy <br />document for how these data classification are defined.) There is no charge for people <br />requesting to “review” data, however we can charge 25 cents per page for requests of 100 <br />pages or less, or actual cost plus staff time for requests in excess of 100 pages. (Refer to <br />Section 3.6 and Exh. 2.) In addition to the policy itself, the City needs to identify the <br />responsible authority and authority’s designee by name, which would be done by <br />resolution. The Responsible Authority is identified as the City Administrator. <br /> <br />Recommendation: <br /> <br />Review the updated policy and attachments. While staff will attempt to answer any <br />questions you may have, it is likely many questions will require a response from the <br />attorney, who will be prepared to respond at the November 22, 2010 Council meeting. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />________________________ <br />James Ericson <br />City Administrator <br />