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DEPARTMENTAL BUDGET NARRATIVE <br />FUND: General <br />DEPARTMENT: Central Services <br />DEPARTMENT OBJECTIVE <br />The objective of this Department is to provide for the overall <br />management, maintenance and operation of the City Hall building, <br />office equipment, information systems, office supplies, and <br />liability and automobile insurance premium for the General Fund. <br />DEPARTMENT ACTIVITIES <br />The Central Services Department, previously known as City Hall <br />Department, has undergone a name change to more accurately describe <br />the areas of responsibility and funding that are provided from this <br />account. Central Services not only provides for the operation and <br />maintenance of the City Hall facility, but also equipment and <br />supplies such as HVAC, telephones, computers and printers, office <br />supplies and general office costs related to municipal government <br />operations including postage and general maintenance costs such as <br />custodial equipment and supplies. <br />DEPARTMENT GOALS <br />The goal of the Department is to provide an orderly, functional and <br />pleasant facility in which City employees work and residents and <br />other visitors can conduct business. <br />This department funds the salaries and benefits for the <br />Receptionist, part-time Custodian, a part-time Clerk -Typist and 50% <br />of the Assistant to the City Administrator. <br />Capital expenditures in the 1994 Budget for this Department <br />include: <br />Central tape back-up system. A good data back-up system ib <br />one of the most important features of a computer system. This <br />feature prevents valuable information and data from being lost <br />or accidentally destroyed. The back-up system the City <br />currently uses is inefficient and incomplete. It requires <br />someone to walk around to each computer, attach a remote back- <br />up unit and occupy that workstation during the lengthy back-up <br />process. This system can only be used on a few select <br />computers that have that capability. With the new system, all <br />information would be saved directly to a tape through the file <br />server while the user is still using the computer. <br />Computer upgrades for improved efficiency <br />