Agenda Packets - 1993/12/06 - Laserfiche WebLink

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HAND CARRIED TO DECEMBER 6, 1993 AGENDA SESSION Iih.QUE,S'1' IC OR COUNCIL CONSIDERATION Agendn Section: ---- STAFF REPORT Report Number:nV _ AGENDA SESSION DATE. DECEMBER 6, 1933 Report Date: 12/06/93 DISPOSITION Ittmll.strtl"nn 1993 BUDGET ROLLOVERS Adntinistr:nnrs Rmiew/Reminim-ndntion: . No cunmu•nts to supplonmmt this report . Cnnuoenls nttnchrd. lispinnnliun'Sununnrr attach supplement sheetn ns nowssnty.l SUDIDIt RT: At the end of 1992 when the 1993 Budget was adopted, the City had not yet finalized plans to remodel and expand the City Hall building. Because of the uncertainty regarding any possible expansion plans, staff included several City Hall capital equipment items in the Long Term financial Plan and the 1993 Budget which would now be more prudent to purchase in 1994 in conjunction with the expansion. The items include: $ 2,500 Tables and Chairs for Lower Level Kitchen 3,000 Folding Chairs 2,000 Lateral Files 2,000 Office Equipment 1,000 Table 17,600 Audio visual $ 28,100 * The total project cost includes the $12,600 budgeted in 1993 and the $5,000 grant from the Cable Commission. The total amount would need to be "rolled over" into 1994 Central Services (formally called City Hall) capital 100-4190-703. It is unusual that the need exists to roll over into the next year so many items from the previous year. However, the City Hall project represents an unusual circumstance. Staff was asked to critically assess all capital expenditures to determine the benefits of delayed purchases in coordination with the expansion project and the eventual reallocation of space and equipment needs. It must be noted that the roll over amounts will lessen the monies available for any end -of -the -year deficits. staff is requesting that the total amount stated above be "rolled over" into the 1Q94 for Central Services capital expenditures. Samantha Ordt;no, City Administrator