Agenda Packets - 1993/12/06 - Laserfiche WebLink

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HAND CARRIED TO DECEMBER 6, 1993 AGENDA SESSION REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 051DD STAFF REPORT Report Number: CEW DECEMBER 6, 1903 Report Date: 12/06/93 AGENDA SESSION DATE DISPOSITION Item Description: 1993 BUDGET ROLLOVERS Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; At the end of 1992 when the 1993 Budget was adopted, the City had not yet finalized plans to remodel and expand the City Hall building. Because of the uncertainty regarding any possible expansion plans, staff included several City Hall capital equipment items in the Long Term financial Plan and the 1993 Budget which would now be more prudent to purchase in 1994 in conjunction with the expansion. The items include: $ 2, 500 Tables and Chairs for Lower Level Kitchen 3, 000 Folding Chairs 2, 000 Lateral Files 2, 000 Office Equipment 1, 000 Table 17 , 600 Audio Visual $ 28, 100 * The total project cost includes the $12 , 600 budgeted in 1993 and the $5, 000 grant from the Cable Commission. The total amount would need to be "rolled over" into 1994 Central Services (formally called City Hall) capital 100-4190-703 . It is unusual that the need-exists- to- roll over-into the--next--year somany items from the previous year- However, the City Hall project represents an unusual circumstance. Staff was asked to critically assess all capital expenditures to determine the benefits of delayed purchases in coordination with the expansion project and the eventual reallocation of space and equipment needs. It must be noted that the roll over amounts will lessen the monies available for any end-of-the-year deficits. Staff is requesting that the total amount stated above be "rolled over" into the 1994 for Central Services capital expenditures. Sam ltha Orduno, City Administ ator