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Item No. 07D <br />Meeting Date: January 8, 2007 <br />Type of Business: CB <br />City Administrator Review _______ <br /> City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Assistant to the City Administrator <br />Item Title/Subject: Resolution 6995 Approval of the TimeSaver Recording Secretary <br />Contract Addendum for 2007 <br /> <br /> <br />BACKGROUND: <br /> <br />TimeSaver Off Site Secretarial (TOSS) has been providing recording secretary services for the City <br />since 1999. <br /> <br />Discussion: <br /> <br />The contract addendum for 2007 includes an increase from the 2006 contract addendum as follows: <br /> <br />2006 RATES 2007 RATES <br />BASE RATE: $115.50 <br /> <br />Add’l ½ Hours: $28.50 <br />BASE RATE: $119.00 <br /> <br />Add’l ½ Hours: $29.35 <br /> <br />or <br /> <br />2006 RATES 2007 RATES <br />Per Hour Fee: $24.75 <br /> <br />Per Page Fee: $11.25 <br />Per Hour Fee: $25.50 <br /> <br />Per Page Fee: $11.60 <br /> <br /> <br />Currently, the Recording Secretary is drafting the Minutes from W ebstreaming. Since the <br />Recording Secretary is no longer required to be at the City Council Meeting, Staff asked for a <br />discount. Please read the email dated December 4, 2006, for Carla’s Wirth, President & CEO of <br />TimeSaver. <br /> <br />Staff researched to inquire if there are any other companies that provide this service. <br />Unfortunately, Staff was not able to locate any company that draft minutes. Staff did contact other <br />cities in the surrounding area to see how they administer their minutes. Most cities that responded <br />use TimeSaver, however, some cities hire or designate a full time employee to draft Minutes on a <br />daily basis. <br /> <br />Recommendation: <br /> <br />Given the City’s satisfaction with TimeSaver’s performance, Staff is recommending approval of the <br />2007 contract addendum and adoption of attached Resolution 6995. <br />