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Item No. 8B Meeting Date: 2007 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Michael Schnur, Lead Utility Operator Item Title/Subject: Resolution 7179 Setting a Bid Date and Authorizing the Advertisement for Bids for the Water Meter Reading System Replacement Program Background: At the August 6th work session, City Council agreed to proceed with Option 2 of the Meter Reading System Replacement Proposal. Option 2 – Repairs by Staff with an organized program. Estimated Cost $100,000 Solicit competitive bids with all radio read suppliers who wish to bid. The approximate price for a large purchase of 900 to 1000 units would be between $85 and $90 per unit; 900 to 1000 units would only be enough to replace the current failed phone read system. Staff, in an overtime situation, could do the physical replacement of the reading system. Going door to door after hours when most people are home would be the most efficient use of manpower to get the most number of readers in, in the shortest period of time. Assuming that all the current wiring is intact, the replacement of the readers would only take approximately 5 minutes inside the house. If other repairs are needed, it could take up to 15 - 20 minutes per home. The bulk of the replacement would be done in the first or second pass through the City, and appointments for the rest could be made on an individual basis. Installation of this by City staff would cost approximately 200 man-hours, or $7000.00 in labor plus benefits and equipment. This approach would be similar to how the City addressed their Sanitary Sewer Illicit Discharge Inspection Program.