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Item No: 7D Meeting Date: January 14, 2008 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree M. Crane, Assistant City Administrator Item Title/Subject: Continued Public Hearing on Second Reading of Ordinance 800, an Ordinance Approving an Amendment to Chapter 12, Section 12.13 of the City Charter Attached is Ordinance 800, an Ordinance Amending Chapter 12, Section 12.13 of the Mounds View City Charter. A first reading was done with the City Council on November 13, 2007, and minor changes were made. A Second Reading was done on December 10, 2007, and the City Council decided to postpone adoption of the ordinance to give the Charter Commission time to draft new language to further clarify delivery methods of the city’s newsletter. The intent of the Charter Commission with this amendment is to decrease the number of editions to the Mounds View Matters Newsletter from 6 to 4 editions a year. Most cities have seasonal newsletters to include Shoreview and Maplewood (both of those cities have Community Centers). The decrease in the number of editions published will save the City money. The City could use the excess funds saved from printing to expand the delivery area of the newsletter. Currently, the Mounds View newsletter is not delivered to apartment complexes, Mounds View area businesses, and most mobile home parks. The City currently uses Independent Delivery Service (IDS), which charges the approximately $375.00 bi-monthly. Depending on the length of the newsletter, printing costs range from $2,200 to $2,400 bi-monthly. Staff will start the quarterly newsletter with the Spring edition. Staff is working with Mailing Solutions, a company that the City currently uses for utility bill delivery, to assist in sorting and delivery of the newsletter. This company will sort and deliver the newsletter by Presorted Standard Mail to the U.S. Postal Service. (Please refer to the attached email for quote details.) Staff is currently working on a database of all Mounds View residential addresses to include mobile home parks, apartment complexes, townhomes, and Mounds View businesses. Mailing Solutions needs this list in order to give the City a more accurate quote on newsletter delivery. Consistent with state law, the ordinance would go into effect 90 days after unanimously being adopted by the City Council. Recommendation: Staff recommends the City Council open the public hearing for public comment and adopt Ordinance 800. Respectfully submitted, Desaree Crane