02-05-2007 WS - Laserfiche WebLink

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Item No: 02A Meeting Date: 02/05/07 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Communications Coordinator Position Background With the resignation of the City’s Communications Coordinator late in 2006, the City Council asked staff and the City Cable Committee to review other options. Currently, the City is running the cable operation with one part-time position. The other part-time Cable Technician position is vacant and hiring has been put on hold until a decision is made regarding the Communications Coordinator position. The position was created in the 2006 budget in an effort to address the City’s goal of improving citizen communication. This position was established to assist in city communications to include cable television support, web page updates, and general communications to the public. The Cable Committee has reviewed this position and recommends a 40 hour per week (fulltime) position be created called the Cable Coordinator. The various duties are as outlined in the attached document. In addition to Cable broadcasting and program development, the position also includes web page updates and operating the electronic message board on County Highway 10. The position as proposed would not be responsible for the City newsletter nor general press releases. These duties would need to be assigned to other existing staff. Responsibility for web page updates is now in the process of being transferred to each individual department as the City has gone to the gov.office web hosting service. Representatives of the Cable Committee will be present to discuss their recommendation. The position was previously funded as a full-time position with split funding allocations based upon an approximate time spent on various duties. Funding was split among the Cable TV Fund (75%), the General Fund (16%), the Water and Sewer Funds (3.5% each), the Street Light and Storm Water Funds (1% each). These funding allocations would need to be reassigned based upon the job duties. As proposed by the Cable Committee, more funds would be allocated directly to the Cable TV Fund. Thant Fund has a 2007 budgeted ending fund balance of $193, 693. Attached are the following documents for discussion: • Responses from Cor Wilson, executive Director of NSCC, and Barbara Haake regarding the history of the Cable Committee and staffing among the 10 cities of the NSCC. • Cable Committee time allocation for 40 hour per week Cable Coordinator position. • 2007 Cable TV Budget Recommendation It is recommended that the City Council discuss the position and consider the position as outlined by the Cable Committee.