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Mounds View City Council December 12, 2005 Regular Meeting Page 18 resolved,” not “result.” 1 2 Ayes-5 Nays-0 Motion carried. 3 4 I. Resolution 6694 Authorizing an Agreement with Hagedorn-Gove Building 5 and Fire Consultants to Provide Plan Review Services Associated with the 6 Medtronic CRM Phase 1 Development 7 8 Community Development Director Ericson explained that Mounds View will require additional 9 plan review assistance with the Medtronic project because of the complexity of the plans and 10 design of the buildings. It is far and above what has been seen in Mounds View and many areas 11 of the metro area. He advised that he and Building Official Osmonson have talked about what 12 would be beneficial in providing plan review services and requested quotes from area inspection 13 and plan review firms and the State of Minnesota. He noted the rate fee schedule and advised the 14 State would charge 75% of the plan review fee or $102,000. The problem is that they cannot 15 guarantee when it would be done so it could be months since they are currently backlogged. 16 Staff then contacted private inspection firms that would require 75-80% of the plan review fee. 17 Staff also requested a quote from Gary Hagedorn and Katherine Gove who are fully qualified to 18 do the work. 19 20 Director Ericson noted that Mr. Hagedorn and Ms. Gove provided the City with an agreement to 21 conduct the Phase 1 plan review work and plan review for mechanical, fire suppression, fire 22 pump and standpipe, and other issues that the other entities would have an extra charge to 23 review. They would also be available for inspections and telephone consultations, and would 24 work with Building Official Osmonson as she reviews the plans. Mr. Hagedorn and Ms. Gove 25 can do the work for 25% of the plan review fee and in three weeks or less. The benefit of 26 working with these two individuals is that they are already familiar with the City of Mounds 27 View as well as with the Fire District. Another benefit is that Building Official Osmonson can 28 also take part in the plan review and become educated in the finer points of these plans and 29 potentially take on the review of Phase 2. Staff and Building Official Osmonson recommend 30 adoption of the resolution, which would authorize the letter of understand with Gary Hagedorn 31 and Katherine Gove for plan review of the Phase 1 project including building review and fire 32 suppression as well. He stated this is a wonderful opportunity for Mounds View and the fees 33 would be directly relating to the plan review fees from Medtronic. 34 35 Councilmember Thomas noted that one quote is dramatically less than the others, which raises a 36 “red flag” to her. She asked what allows this contractor to do it for so much less and noted they 37 are also able to predict when their review will be done. She asked if there is confidence the work 38 will be completed at that price. 39 40 Mayor Marty noted the cost is one-third of the next closest plan review company. 41 42 Director Ericson stated that is correct and whenever the City receives bids, staff looks at that and 43 the explanation. In this case, the low bid is from two highly trained individuals who are certified 44 and excited to be part of the plan review process and to work with Building Official Osmonson. 45