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REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 4 . 11706 9x.-13711S STAFF REPORT Report Number: Mtu° AGENDA SESSION DATE January e, 199 2 Report Date: 1-2-97- DISPOSITION Item Description: Discussion of Continuance of the Appreciation Dinner Administrator's Review/Recommendation: - No comments to supplement this report X - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY; On Wednesday, December 18, 1991 Jan Quick and I met regarding the cancellation of the Annual Appreciation Dinner. Jan expressed great interest in keeping the tradition of the Appreciation Dinner alive in order to recognize volunteers, commissioners and staff members. I agreed that this was a worthwhile tradition and that I too was interested in pursuing the possibility of continuing with the dinner. I was informed that the Council was concerned with the amount of staff time that was involved in the Appreciation Dinner. After doing the dinner for so many years, I have built up a large data base on the computer which allows me to merely press a few keys and the computer does the rest by merging names of businesses with letters for donations, and names of commissioners and special guests with invitations. This can be done after business hours on my own time. Jan has volunteered to do all the stuffing of envelopes and many of the coordinating activities. Jan and I have worked together on many, many special events and are able to organize events quickly and efficiently without a lot of time being spent. If the Council feels that the Appreciate Dinner should continue, the dates that would be —available-at the Bel-' : _ _ _ _ . _. . -rday -ebruary-22;-F-riday—Mar-eh 13; _Friday, March20; Friday, ApriLJO; or Saturday,_April_1$_cday_before Easter.)_At this point, there is still money budgeted for the dinner and we would anticipate donations from local business and vendors. Your consideration of this issue would be appreciated. Jan and I would suggest that the Saturday, February 22 date be chosen for the dinner. We feel that if a decision is made to proceed with the dinner soon, there would be sufficient time to send out invitations and provide adequate advertisement of the event. '-(4 - i./ a ) Sharie Lin e,Administ ative Assistant RECOMMENDATION; Consideration of reinstatement of the Annual Appreciation Dinner with organization of the event by Jan Quick and Sharie Linke with little or no use of staff time.