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Agenda Section: 9 . 1 <br /> mos REQUEST FOR COUNCIL CONSIDERATION Report Number: 91-123C <br /> STAFF REPORT Report Date: 12—Q 5-91 <br /> fr <br /> ��v Council Action: <br /> ❑ Special Order of Business <br /> CITY COUNCIL MEETING DATE December 9 , 1991 El Public Hearings <br /> ❑ Consent Agenda <br /> 41 Council Business <br /> Item Description: Optech III Election Equipment Maintenance Agreement <br /> Administrator's Review/Recommendation: <br /> - No comments to supplement this report f(( <br /> - Comments attached. <br /> Explanation/Summary (attach supplement sheets as necessary.) <br /> SUMMARY: <br /> The City is in receipt of correspondence from Business Records Corporation <br /> regarding a maintenance agreement for the Optech III election equipment. <br /> This agreement would be a two year agreement and provide the following: <br /> 1. Two preventive maintenance checks (testing, <br /> response, correction and accuracy of count) <br /> 2 . Problem analysis (over the phone) for troubleshooting <br /> 3. Modifications and upgrades to equipment <br /> 4 . BRC will clean and inspect all prom packs <br /> and replace all batteries . <br /> 5 . Pre-election and election day support by phone. <br /> 6 . Make sure the City has back up equipment that <br /> can be borrowed from BRC if necessary on election day. <br /> The fee for this maintenance agreement is $2600 and requires that the City <br /> make arrangements with BRC for these maintenance checks . The City of <br /> Mounds View will be covered for parts and labor only because only those <br /> cities with 10 machines or more have on-site inspection. I have contacted <br /> the City of Brooklyn Center, who is willing to let the City bring our <br /> equipment there for inspection and maintenance at the same time that their <br /> machines are being inspected and maintained, rather than transporting our <br /> equipment to St. Cloud. Brooklyn Center will contact us with a date in <br /> the near future. <br /> I have attached to this staff report a copy of Business Records <br /> Corporation le to -dated August 6, -1-991 and---a-copy of-the-Maintenance - — <br /> Agreement. <br /> This agreement needs to be secured by th- t of December, 1991. <br /> RECOMMENDATION: Michele Sr -rson, Deputy Clerk <br /> Approve Maintenance Agreement with Business Records Corporation. <br />