Agenda Packets - 2006/08/14 - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 21 Administrator Ulrich stated that as long as Mounds View is using Roseville as the internet 1 provider, the City is facing a large increase for IT services because of additional items Roseville 2 has taken on. He stated GovOffice allows Coordinator Blackford to be more efficient in the 3 maintenance of the website. He stated there will be savings with the IT contract and in the 4 administration of the website. He stated it is consistent with the Council’s goal of improving 5 communication. 6 7 Mayor Marty asked if switching to GovOffice could eliminate some of the cost increases of 8 Roseville. Administrator Ulrich stated that if all cities on Roseville’s server move over to 9 GovOffice, it will eventually reduce the cost. Councilmember Stigney stated he would like to 10 hold off until there are proven savings. 11 12 Brian Amundsen, 3048 Wooddale Drive, stated he has a lot of background in the area. He 13 explained there is standardization with the interactive pdf forms and open-document text is 14 standard for governments, but questioned its necessity. 15 16 Mr. Amundsen stated his other comment is about the joint powers agreements. He stated that 17 regardless of the intent of the agreement, the other entity still has the obligation to adhere to the 18 agreement. He stated that Roseville should have had an outsourcing merging agreement. He 19 stated that fewer services should result in a lower price regardless of what is recommended. 20 21 Councilmember Thomas stated that she anticipates a joint powers agreement revision. She said 22 it is Mounds View’s responsibility to provide the best service to residents and she does not 23 believe Roseville’s server allows that. 24 25 MOTION/SECOND: THOMAS/GUNN to waive reading and adopt Resolution 6870 Approving 26 Contract with Gov.Office to Provide Web Hosting Services. 27 28 Councilmember Stigney commented that staff time may cost extra to use pdf forms, and if that is 29 not the way most offices are going, the City should determine how much administrating the 30 forms would cost. 31 32 Councilmember Thomas stated the City is not bowing out of agreements with the City of 33 Roseville and if action is taken, Mounds View will have leverage to negotiate with Roseville. 34 Councilmember Stigney disagreed. 35 36 Mayor Marty stated he does see pros and cons, and commended Administrator Ulrich and 37 Coordinator Blackford for their research regarding the issue. He stated that this is exactly what 38 the City was looking for to improve citizen information and communication. 39 40 Mayor Marty stated he finds the online opinion polling very beneficial. He stated that online 41 completion of forms and applications is excellent, as well as easier navigation. He stated the 42 bulk e-mail feature is excellent and many departments are doing such things on their own. He 43 agreed that the automatic calendaring is an excellent idea. 44 45