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Item No: 04D <br />Meeting Date: January 3, 2006 <br />Type of Business: Work Session <br />Administrator Review: _________ <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Assistant to the City Administrator <br />Item Title/Subject: State Auditor Guidance Regarding City Newsletters <br /> <br /> <br />Attached is a guideline from the Minnesota State Auditor in regard to local <br />government newsletters. In light of this State Auditor Guideline, Staff is <br />recommending that a formal policy be adopted by the Council inorder to assist <br />compliance in future publications. Here are some guidelines that are recommended <br />by the Minnesota State Auditor for newsletter articles: <br /> <br />• Avoid personal photographs of elected officials. <br />• Avoid stating the personal goals or accomplishments of particular elected <br />officials. <br />• Avoid personal, signed messages from elected officials. <br />• Avoid any other communication in the publication that would tend to attribute <br />it to the elected official and not the political subdivision. <br /> <br />Staff will be putting together a Mounds View Matters Newsletter policy to be <br />presented to the City Council sometime in January. If there are other issues that <br />the City Council would like addressed in this policy, then Staff can incorporate that <br />into the policy. <br /> <br />Respectfully submitted, <br />Desaree Crane <br /> <br />