Agenda Packets - 2006/08/07 - Laserfiche WebLink

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Item No: 4A 1 & 2 Meeting Date: 08/07/06 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Mounds View Community Center Background: On July 24, 2006, the City Council directed staff to proceed with negotiations with the Oops Theater group on an interim lease contract for use of the banquet facility. This contract is schedule to come back before the Council for final action at the August 14th regular meeting. At the July 17th work session the Council considered additional information on the following: - Costs for a resident opinion survey - Ballot question for the project - Request for proposal (RFP) for the facility The recommendations of the Mounds View Community Center Task Force were last reviewed by the City Council at the June 26th regular meeting. At that time the Council considered whether to authorize the project architect to proceed with the preparation of more detailed plans, but decided not to move forward with plans at that time. A.1. Task Force Review of Project Priorities and Budget The initial construction estimate of $600,000 makes this a significant project for the City. If the project is viewed favorably, but the cost and proposed phasing of the project continue to be issues, it is recommended that the Council consider referring this item to the Mounds View Community Center Citizens Task Force. The Task Force could be asked for a recommendation on options to phase-in the development over a longer period of time by developing priorities and to consider overall project cost reductions. The Task Force might also consider the Oops Theater operation and how it would impact the Community Center operation and remodeling plans if it was a long-term tenant. Revised financial projections would be prepared as part of this review. A.2. Ballot Question and/or Survey When the Council initially reviewed the Oops Theater proposal on July 17th, it was the consensus that a ballot question and/or market survey would be reconsidered at this August work session. Costs for a resident opinion survey Three quotes were received: 1. Maxfield Research, Inc. - $7,000 This firm specializes in the business market and their proposal includes a comprehensive market demand analysis, but excludes any citizen opinion polling. 2. Decision Resources, Inc. - $5,000 to 10,500 This firm specializes in community surveys and includes a household random sample