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computer network. This technology allows for the ability to use one system at <br />several sites. IP phones are configured using software, much like computers. <br />Once setup and configured the phones can be moved anywhere in the building <br />and no phone technician is needed to reroute the lines. This is a major cost <br />savings for future office changes and especially for the move back into the <br />renovated city hall. The cost to move these systems back into city hall would be <br />negligible. <br /> <br />The City of Mounds View has an existing Joint Powers Agreement with the City <br />of Roseville for computer technology assistance. Mounds View is currently <br />connected to Roseville and several other cities as well as the Ramsey County <br />Sheriffs building by fiber optic cable. Mounds View is currently using the domain <br />servers, mail servers and data backup servers owned by Roseville as part of a <br />Joint Powers Agreement. Because IP phones connect together like computers <br />and Roseville is currently using IP phones, Mounds View has the opportunity to <br />expand on the agreement with Roseville and utilize their system. Roseville’s IP <br />Telephony system was purchased with the capacity to add other cities. The main <br />servers and software for the IP system are owned and maintained by Roseville. <br />Roseville is prepared to assist Mounds View in the conversion to IP Telephony. <br />The Joint Powers Agreement would be revised to include the addition of IP <br />Telephony support and use. The current response time for support of our <br />computer network by the Roseville IT staff has been excellent. <br /> <br />By working with Roseville, Mounds View would not have to purchase the servers <br />or the “call manager” software, which is a major part of the IP system. Mounds <br />View would need to purchase the IP phones and associated hardware as well as <br />the client access licenses to use the software as well as participate in the costs <br />of the maintenance agreement. A quote was received from the City of Roseville <br />detailing these costs for a total of $30,565.74. This quote includes the purchase <br />of a $5,221.35 network switch that has already been budgeted for replacement <br />this year. Not including this switch would reduce the quote to $25,344.39. <br />Roseville IT staff has also expressed interest in doing a portion of the installation <br />of the new system to further reduce the costs. In addition, the network <br />connectivity with other cities will allow the use of these phones at other sites. <br />This is an important safeguard should any catastrophic event require the <br />vacation of city hall. Employees could relocate to any other member city and their <br />phone would still be operational. Roseville has also built in a redundancy plan; <br />should the main phone server go down a second server takes over the call <br />management. <br /> <br />Staff also contacted Acticor, the current phone system supplier to request a <br />quote to convert to IP Telephony. Due to the complexity and time constraints, <br />only a verbal quote was received. They stated that they also could provide an IP <br />Telephony system using the current phones and the existing voicemail system. <br />The verbal quote received was approximately $22,000.00. This does not include <br />support or maintenance agreements as was included in the Roseville quote. Our <br />aging phones would be required to be reused and there would not be a backup <br />system in place should the system go down. Their technicians would need to be