11-06-1996 - Laserfiche WebLink

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• PLANNING COMMISSiON MEMO To: Mounds View Planning Commission From: Pamela Sheldon, Community Development Director Subject: Proposed Schedule for Planning Commission Meetings in 1997 Date: November 20, 1996 As we approach the end of the year, we need to set the schedule for Planning Commission meetings in 1997. I have attached a calendar with suggested dates circled for your review. The meetings in January and July are on the second and fourth Wednesdays because of the New Year's Day and Fourth of July holidays. We would also like to discuss with Planning Commission the current practice of having every case go to an agenda meeting and then an action meeting, and having the agenda and action meetings separate. The present time line for bringing cases to Planning Commission is as follows: • Deadline for submittal: Friday three weeks prior to agenda meeting (usually last Friday of month) Agenda meeting Third Wednesday of month Action meeting First Wednesday of following month Most of the cases handled by Planning Commission must also be forwarded to City Council for final action. If an applicant submits on the deadline, it is 33 days from when a recommendation will be made by Planning Commission and 52 days from when City Council takes action. If the applicant submits somewhere in between deadlines, we are usually up against the 60 day rule. If an applicant misses the deadline for submittal, they must waitup to one month before they can submit again to get on the Planning Commission agenda for discussion. Many applicants are not aware of the lead time necessary to submit, and so miss the deadlines. Staff would like to propose that the Planning Commission agendas be divided into discussion and action items so that the longest delay, if an applicant misses a submittal deadline, is approximately two weeks. We would also like to suggest that certain items such as conditional use permits for oversized garages and for temporary outdoor sales, lot splits, simpler variances be discussed and decided in the same meeting, if possible. If Planning Commission felt that the case was not ready for decision, then it could be continued to the next meeting two weeks later. • We felt that this was an appropriate time to bring up these issues, since we need to set the meeting schedule for next year.