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ITEM #9B <br /> 4) PLANNING COMMISSION <br /> MEMO <br /> To: Mounds View Planning Commission <br /> From: Pamela Sheldon, Community Development Director V !J <br /> Subject: Revisions to Format for Minutes <br /> Date: November 25, 1996 <br /> At your last meeting, the Planning Commission asked staff to revise the format for the minutes <br /> and make them shorter. Attached you will find a sample of how we propose to change the <br /> format, using the minutes from the November 6 meeting. We have also included the text from the <br /> Mounds View Shopping Center cases to illustrate how we might cut down the length of the text. <br /> The key changes in the format are: <br /> • eliminating the two columns, and placing the numbered items from the agenda at the left <br /> . hand margin <br /> • including an index showing which cases were discussed at the meeting and where to find <br /> them in the minutes <br /> • "announcing" each case by putting the request at the left hand margin and putting lines <br /> before and after it <br /> • bolding and underlining each Motion/Second <br /> • bolding the names of the Commissioners, applicants and citizens who comment in the <br /> minutes to make them easier to find <br /> • indenting the text under each case so it is easier to read than a full page width <br /> We-need-t• _.• • •• •_ ' -.2.1 •. omission if the-changes for--mat_are-acceptable, and <br /> what you think about how we have cut the text. We could cut the text even further, and need <br /> your guidance on this point. <br /> If this format is acceptable, we would being using it for the minutes prepared for the November <br /> 20 meeting. <br /> • <br />