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Mounds Yew City Council Communication between Council and Commissions October 10, 1996 Page 2 Other Ideas for Improving Communication: 1. We think that it would be advantageous for a Planning Commissioner to be present at those City Council meetings where the more complicated or controversial planning cases or variance appeals will be heard, at the discretion of the Planning Commission The reasons for this suggestion are similar to those discussed above. Our ability to present the Commission's basis for our recommendation would assist the Council in.your decision making role, and we would be present to answer questions from City Council about how we arrived at this recommendation. We have been concerned in the past that applicants have sometimes misrepresented what happened at the Planning Commission meeting in • their comments to the City Council. 2. We agree that an annual or biannual joint meeting of the Planning Commission and City Council would aid in the communication of goals and objectives. One of these meetings could include a tour of the city, during which significant development sites could be viewed as well as the physical results of previous Commission and Council decisions. The tour may not be necessary every year and could be planned as development dictates. It has been the Council's practice in the past to hold a discussion of goals and issues each year with the Commissions, and we would urge that this be continued. 3. We see a lot of potential in the idea of joint meetings between the Planning Commission and the Economic Development Commission when a project needs to be reviewed by both bodies. We would like to meet with the I-DC to develop this idea further. 4. We would appreciate receiving the minutes from the EDC as a way to stay informed about potential development projects. Sincerely, MOUNDS VIEW PLANNING COMMISSION Jerry Peterson, Chairman •