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Attachment to Planning Commission Bylaws <br /> Minutes Format -- Revised 2/4/99 • <br /> 1. Type of meeting, whether regular or special. <br /> 2. Date,time and place of the meeting. <br /> 3. Call to order--time the meeting was called to order. <br /> 4. Roll call. <br /> a. List of members present. <br /> b. List of members absent(note whether excused or unexcused.) <br /> c. List of others present(staff, liaison, recorder, etc.) <br /> 4. Citizens' requests and comments for items not on the agenda. Include residents' names and <br /> addresses, if no residents made comments, indicate as much. <br /> 5. Corrections to and approval of any previous minutes and the vote taken, except that minor <br /> grammatical and typographical corrections need not be noted. <br /> 6. For each planning case on the agenda: <br /> a. Case number, project name and address, brief description of the request, and name and <br /> address of the applicant. <br /> b. Summary of the request. <br /> c. Summary of any previous action. <br /> d. Summary of the staff review. <br /> e. Summary of statements made by the applicant, particularly concessions or agreements <br /> made by the applicant. <br /> f. Summary of comments made by each person testifying, with the name and address of <br /> the person noted. <br /> 7. For any motions made: <br /> a. Name of Commission members making and seconding motion. <br /> b. Verbatim(if possible) statement of motion. <br /> c. Vote on each motion as to number of ayes,nays and abstentions. <br /> d. Reasons for each nay vote or abstention. <br /> e. Whether motion carried or failed. <br /> 8. Specific concerns addressed to the chairperson for inclusion in the minutes. <br /> 9. Reports by staff. <br /> 10. Reports by Commission chairperson and members. <br /> 11. Time of adjournment. <br /> 12. Signature of chairperson and recording secretary. <br /> N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\MINUTES.99 • <br />