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I <br /> • City of Mounds View Febrary 3, 1999 <br /> Planning and Zoning Commission-Bylaws Page 6 <br /> 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if, in his <br /> or her discharge of official duties, would be required to take an action or make a <br /> decision that would substantially affect the Commissioner's financial interests or those <br /> of an associated business, unless the effect on the Commissioner is no greater than on <br /> other members of the Commissioner's business classification,profession, or <br /> occupation. In the event a conflict of interest exists with respect to a particular matter <br /> before the Commission,the Commissioner shall disqualify themselves from taking part <br /> in any discussion or action on the matter. <br /> C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to <br /> influence the decisions of the Planning Commission and individual Commission members <br /> outside the meeting forum. Such contacts include meetings with project proponents, <br /> residents, property owners, and citizens separate from Commission meetings, <br /> communication between Commission members outside the meeting forum, telephone <br /> calls or letters which attempt to influence a Commissioner's opinion on a matter which <br /> will be subject to the Commissioner's vote. When the Planning Commission is involved in <br /> a matter which is to be heard and decided by the Commission(e.g. variances),Planning <br /> Commissioners shall indicate to the person contacting them that such contact is <br /> inappropriate and all testimony needs to be offered at the hearing to insure a fair hearing <br /> for all parties. In all other cases,Planning Commissioners should discourage such <br /> • contacts and should avoid expressing any opinion as to the merits of the case. When ex <br /> parte contacts occur, the Planning Commissionerr is responsible for notifying the <br /> Community Development Director, and for conveying the substance of the communication <br /> at the next commission meeting at which the matter discussed is under consideration. <br /> Approved by the Planning Commission by Resolution No. 570-99 Date: <br /> Jerry Peterson, Chairperson <br /> Ar1EST: <br /> Rick Jopke, Community Development Director <br /> N:\DATA\GROUPS\COMDEV\PLANCOMM\BYLAWS\BYLAWS.99 <br /> 4110 <br />