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11-14-2005 CC
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11-14-2005 CC
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MV City Council
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City Council Packets
Date
11/14/2005
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TKDA Plan Preparation $19,600 <br />Construction $289,700 <br />AC – bid alt. $7,000 <br />TKDA construction services $14,000 <br />TOTAL ESTIMATED COST $330,300.00 <br /> <br />As per resolution 6558, Sixty-five percent (65%) of the total project cost would be <br />financed utilizing Park Dedication Funds (Account No. 285-4470-3030), and the <br />remaining 35% would be derived for the Special Project Funds (Account No. 280- <br />4180-7050). <br /> <br />$214,695 - 65% financed by Park Dedication Fund <br />$115,605 - 35% financed by Special Project Fund <br /> <br />At the July 25, 2005 City Council Meeting, the City Council rejected the bids <br />citing that the project was too expensive and asked the Parks, Recreation, and <br />Forestry Commission to look at alternatives. <br /> <br />Discussion: <br />On July 28, 2005 the Parks, Recreation, and Forestry Commission began <br />discussing and exploring alternatives for the replacement of the Groveland Park <br />building. Discussions and investigation have continued over the past several <br />months. The following is a brief summary of several options were explored: <br /> <br />Public Works crews to do the demolition <br />The Public Works crews could do demolition if necessary. However, this may not <br />represent that great of a savings. Having limited labor resources may also be an <br />issue. The demolition would most likely occur in late winter/early spring. This is <br />when other, perhaps more critical, activities such as spring park duties, street <br />repair, street sweeping, and boulevard repairs occur. <br /> <br />Review Bid Items <br />The Commission requested a list of line items associated with this project from <br />the low bidder. Unicorp, Incorporated submitted a list they used to develop their <br />bid. This list is attached for the City Council’s review. There were no items that <br />were easily identifiable that could be reduced or eliminated to save costs. <br /> <br />Identify Fixed Costs <br />The Commission was concerned as to how the project was presented to the City <br />Council on July 25, 2005. A list of all project related costs was presented. These <br />costs totaled $330,300. The Commission suggested that a more equitable way to <br />view the cost is to identify fixed costs and remove them from consideration – <br />essentially identifying the increased cost from the “do nothing option” to replacing <br />the Groveland Building. <br /> <br />Two such costs that were identified were the demolition costs and plan and <br />specification costs. These costs have been or will be incurred, regardless of what <br />option is selected. Since the City will need to remove the Groveland building at
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