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Item No. 06C <br />Meeting Date: June 6, 2005 <br />Type of Business: WK <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business <br />City Administrator Review _______ <br /> City of Mounds View Staff Report <br /> <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Administrative Assistant <br /> <br />Item Title/Subject: Review Council Meeting/Hearing Procedures <br /> <br />Some Council and Staff have suggested a discussion regarding procedures of City Council <br />Meetings. It seems that many of the meetings are adjourning past 10pm, and Staff wanted to <br />present suggestions/considerations to the City Council. <br /> <br />Consideration No. 1 <br />Many cities have a policy whereas at 10pm, if the Council Meeting has not adjourned, a Motion <br />is made by the City Council to extend the meeting for one hour. This ensures that meetings <br />adjourn at a reasonable time. <br /> <br />Consideration No. 2 <br />Another consideration is to change the Agenda format. Attached is an example of an <br />alternative Agenda format. This change in format would put “Council Business” items before <br />the “Consent Agenda” items. Staff feels that by changing this format residents could be heard <br />first, and the more administrative items could wait until later in the meeting. <br /> <br />Consideration No. 3 <br />Resident comments in Public Hearings by past practice have been limited to three- minute <br />comments. It may be a good idea to remind residents prior to the Public Hearing that their <br />comments should be limited to three minutes. A time-keeper could be appointed by the chair. <br /> <br />Please direct staff if these considerations are appealing to the City Council. Staff would also <br />like feedback from the City Council on any ideas in making our City Council Meetings flow <br />better. <br />Also, with a joint meeting of the EDA and Council scheduled for June 20th, the set-up and <br />format for that meeting should be discussed. Both bodies would convene and adjourn <br />simultaneously. The meeting room would be set-up in the style of the town meeting. <br /> <br />Respectfully submitted, <br />Desaree M. Crane