Agenda Packets - 2005/09/06 - Laserfiche WebLink

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Item No: 03C Meeting Date: September 6, 2005 Type of Business: Worksession City Administrator Review: _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Assistant to the City Administrator Position, Payroll/Utility Billing Technician and the Receptionist/Communications Coordinator Position At the last Human Resources Committee in August, Staff was directed by the committee to have Labor Relations establish HAY points and salary range for the Assistant to the City Administrator and the proposed Receptionist/Communications Coordinator position. There were additions made to the Assistant to the City Administrator. These additions were done in order for this position to have a more active role in Human Resources. The additions to the job description are attached and are indicated in bold type. The current incumbent to the position has been performing the duties of the Assistant to the City Administrator for 2 years and 6 months. Staff is recommending that the position be reclassified to Desaree Crane. In order for the Assistant to the City Administrator to have a more active role in Human Resources, some of the duties were transferred from the Assistant to the City Administrator to the Receptionist. These added duties include the City Newsletter, Press Releases and the Mounds View Website. This new proposed position would be called Receptionist/Communications Coordinator. Attached is the proposed job description of Receptionist/Coordinator position with additions in bold type. Staff is recommending that the position be reclassified to Jodi Salmonson. The Payroll/Utility Billing Technician has assumed several important Human Resource duties since the vacancy of the Assistant City Administrator at the end of 2002. The Payroll/Utility Billing Technician was asked to take over these duties, and for those duties continues to be compensated an additional 5% of her base pay. The Human Resource duties that were added to this position deal with payroll. Attached is the Payroll/Utility Billing Technician job description with the added duties in bold type. Staff is recommending that the position be reclassified to Debbie Jasper. According to Ann Antonsen of Labor Relations, she stated that the Assistant to the City Administrator (with the new additions to the job description) would stay the same at 385 Hay Points. However, the salary has increased from $52,900 to $56,000 a year. The $52,900 was the salary given at the end of 2003. The 385 HAY points has now increased to top salary (Step 5) $56,000 for 2005. The Receptionist/Communications Coordinator has a HAY Points of 144 with a top rate (Step 5) of $38,022.40 or $18.28/hour. The Payroll/Utility Billing Technician will stay the same (which includes the 5% compensation). Her rate of pay currently is at Step 5 $21.47/hour or $44,657.60/year. Please discuss these positions, and direct staff on how to proceed. These items would need to be budgeted for 2006. Respectfully submitted, Kurt Ulrich, City Administrator