Agenda Packets - 2005/11/07 - Laserfiche WebLink

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Item No. 05A Meeting Date: November 7, 2005 Type of Business: Work Session City of Mounds View Staff Report To: Honorable Mayor and City Council From: Kurt Ulrich, City Administrator Item Title/Subject: Educational Reimbursement Amounts Educational costs have been rising year after year, and Staff started to look into the City’s Educational Reimbursement policy. According to Section 1.53 of the Personnel Manual in regard to Educational Reimbursement it states: The City encourages its em ployees to improve job performance in their present position and to prepare for advancement with the City through self-development. The City may share the cost of education which directly relates to the performance of the employee in the employee’s present assignment or which prepares the employee for advancement with the City in the foreseeable future. The City may reimburse eligible regular full-time employees upon presentation of their final grades. In order for a class to qualify for reimbursement, the following conditions must be met: A. The class must be job related. An employee may be reimbursed for 50% of the costs, for courses which are directly relevant, 25% if somewhat relevant and 0% if not relevant. The determination of relevancy shall be made by the Department Head and City Administrator. B. The class must be taken from accredited institutions of higher learning or vocational-technical schools. C. The employee must receive a passing grade of C or equivalent in order to qualify for reimbursement. D. The employee must complete a Tuition Reimbursement Form prior to class registration. The maximum amount the City of Mounds View will reimburse is 50% of the total cost of tuition for the course or courses being requested with a maximum amount of $750 annually, if sufficient funds are available. The City Administrator may grant an exception on the $750 limit on a case-by-case basis. E. The Department Head is responsible for reviewing the request and making a recommendation to the City Administrator with an explanation of approval or denial. The City Administrator has the final authority in approving or denying the request. An explanation of approval or denial shall be provided. F. After the class has been competed, the employee must provide a photocopy of the grade sheet and the original receipt for tuition. G. Participation in the program shall be on a voluntary basis, i.e outside normal working hours. However, in certain circumstances, a Department Head may allow an employee to attend class during normal working hours. In order to do so, the employee is to use personal or vacation leave or flex or compensatory time. H. If the employee wishes to not use personal or vacation time or flex or compensatory time, unpaid leaves may be granted to attend class. The