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Item No. 8G Meeting Date: January 12, 2004 Type of Business: CA WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Resolution No. 6171 Approving the Purchase of a Replacement ½ Ton 4X4 Pick Up Truck Background: In 1994, the City purchased a Ford F-150 Series ½ Ton Pick Up Truck. This pick up truck was originally purchased as the Public Works Director’s vehicle to use for City business. As duties and responsibilities changed in the Public Works Department, the vehicle was reassigned to the mechanic. Here it has been used for picking-up of parts and materials, transporting people and material, and responding to on-site mechanical failures. The City has a practice of replacing light duty trucks, including pick up trucks, on a ten-year cycle. The replacement practice for light duty trucks has been as follows: When a light duty truck becomes tens years old, a new truck with similar or exacting specifications is purchased. In an effort to maximize the full potential and usage of the light duty truck fleet, the ten-year old truck is not traded in. Instead, it is compared to other light duty trucks the City owns that are older than ten years of age. The City then selects the truck from this group that has the least value for the City and trades it in. By using this trade in method, the City maximizes the use of each light duty truck. Discussion: This pick up truck was scheduled for replacement in 2004 and monies have been allocated in the 2004 budget for its replacement. (Account # 100-4470-7030) Staff is recommending that Unit No. 131 in the Pavement Management Division be replaced with a similar truck, with similar equipment and options and that Unit No.121, a 1989 Chevrolet 4x4 be traded in at the next available opportunity.