Agenda Packets - 2004/05/10 - Laserfiche WebLink

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The Commissioners have indicated a preference and made a motion to model the Groveland building after the Hillview building. There are several small revisions that are recommended by the Commissioners. These include creating a serving area and adding a sink. This will accommodate gatherings and social held at the park. To diversify the use of the building, a small revision was suggested to add a small storage for tables and chairs. Preliminary Report – Based on the nature of this public improvement, a feasibility report will not be necessary. Site Plan – In an effort to save money, Staff will be performing most tasks associated with developing a site plan. This will include obtaining elevations in Groveland Park, determining the location of the building, developing a grading and erosion control plan, and developing a utility plan for the water and sewer service. Minimal assistance may be needed from a consultant. Construction Plans and Specification – Based on the recommendation of the Parks and Recreation Commission, the plans and specification for the Hillview building will be used – with some minor modifications Consultant Selection – There are several engineering consultants within the City’s “consultant pool” from whom services could be obtained. However, since the Parks and Recreation Commissioners have indicated a preference and made a motion to model the Groveland building after the Hillview building, it makes sense to hire the same firm that created the plans for the Hillview building: TKDA. Staff recommends that the Council retain the services of the engineering firm of TKDA to assist in the preparation of the plans and specifications and other aspects of this project. What’s Next – The 2004 budget (Account No. 285-4470-3030) has $20,000 under Park Dedication Fund for professional services associated with designing the Groveland Park Building. Assuming that the same plans that were used in the Hillview Building are used for the Groveland Building, the estimated cost for professional service to create plans and assist the City through the planning stage is about $3,000 to $5,000. The exact amount will depend on the amount of revisions sought by the City. When the draft site and construction plans are completed later this summer, they will be presented to the Parks and Recreation Commissioners and the City Council. The City will also conduct a neighborhood meeting to solicit input from nearby property owners and any other interested parties. At that time the City Council will decide if this project should proceed or not. If so, the City Council will need to order the project and set a bid date.