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EXHIBIT A Item No. 3D Meeting Date: June 7, 2004 Type of Business: WK WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Greg Lee, Director of Public Works Item Title/Subject: Parcel Database Storm Water Utility Background: On August 23, 1993, The City Council passed Ordinance No. 529. This ordinance established the City’s Surface Water Management Utility Charge. Discussion: At the time the Surface Water Management Utility Charge was developed a database was needed to be developed to properly charge properties the Storm Water Utility as prescribed by ordinance. As of this date, as best as can be determined by Staff, no such database exists. A database is critical in adjusting the rates for not only the Storm Water Utility Rate but other rates as well. A database will also insure that the rate adjustments are being done in such a manner so as to be in compliance with the City ordinance that established such charges. Example: On January 24, 2004 the City Council approved a rate adjustment to the Storm Water Utility Fee. This was done via ordinance revision No. 728. Since a database was not available, the rate adjustment was based on a percent increase of existing charges and not based on the requirements of Ordinance No. 529 which established the City’s Surface Water Management Utility Charge. There was also great difficultly in making the adjustment to every non-residential property in the City. What should have taken less than a minute to change a base rate in a database took many Staff hours to change each properties rate. Proposal Staff is proposing to hire a seasonal / temporary data entry student to assist the City in entering the necessary data to complete the Financial database. This person would use existing data from the County, and then add in the necessary