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Item No. 8H <br />Type of Business: CB <br />Meeting Date: June 9, 2003 <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Mary Burg, Golf Course Manager <br />Subject: Resolution No. 6022 Approving the Contract for <br />Scorecards <br /> <br />Background <br /> <br />As the Council is aware, golf courses provide customized scorecards to their patrons to <br />keep score on. The cards allow course the opportunity to self-advertise and provide other <br />useful information to their customers. Naturally, there is a cost to print and distribute <br />scorecards. Since the course opened, The Bridges has been under contract with Golf <br />Score Cards, a business that has provided scorecards to The Bridges at no cost <br />whatsoever. Their contract is up for renewal at this time. <br /> <br />Discussion <br /> <br />It is essential to provide scorecards for the patrons at The Bridges Golf Course. Golf <br />Score Cards (GSC) provides the cards at no cost to the course. The Bridges Golf Course <br />uses more than 20,000 cards per year. The cost savings to the City of Mounds View is <br />approximately $3,000 to $4,000 per year. <br /> <br />GSC furnishes high quality cards at no expense to The Bridges by engaging in the selling <br />of advertisements that are printed on the scorecards. The Bridges would exclusively use <br />the cards furnished by GSC according to the agreement. GSC is a provider of scorecards <br />to other municipal and private golf courses. Some of which include The City of New <br />Brighton’s Brightwood Hills Golf Course, Roseville’s Cedarholm, Kate Haven, and Island <br />Lake Golf Course to name a few. <br /> <br />GSC has a history of providing high quality cards on time as agreed upon according to <br />the contract. The appearance of the cards is at the discretion of the management at The <br />Bridges. This is a trouble free management of the inventory. The cards come <br />automatically and on time. It is at great cost savings to The Bridges. <br /> <br />This is the third renewal cycle of the contract. The City Attorney has reviewed the contract <br />and has suggested changes in order to protect the interests of the City. These <br />recommendations are as follows: <br /> <br />• The City of Mounds View be indemnified from liability due to any errors printed on <br />the scorecards. <br />• In the unlikely event any litigation was to arise, the “venue” would be designated as <br />Ramsey County, Minnesota rather than from Burbank, California.