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Item No. 6 Meeting Date: February 3, 2002 Type of Business: WS City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Interim City Administrator Item Title/Subject: Discuss and Review the City’s Personnel Manual Pertaining to probationary Periods, Flex Time, Expense Reimbursements and Use of the Stanton Mean for Compensation Study Purposes INTRODUCTION The Council has requested that this item be placed on the worksession agenda for discussion. DISCUSSION: 1. Probationary Periods. In December of 2002, the City Council authorized the adoption of Resolution 5915, which, among other things, revised the policy regarding probationary periods. The policy currently states, “New, probationary employees may be terminated by the City with cause at any time, subject to the right of veterans.” The change that was made was to remove language indicating that probationary employees are “at will employees” and can be terminated “without cause.” It is my understanding that the change was made to be consistent with employment case law. 2. Flex Time. Section 3.05 of the Personnel Manual states the following about flex time and its use: Flex Time Policy is an attempt to establish a consistent method of tracking regularly scheduled work hours and additional non-regularly scheduled work hours which applied to exempt status employees. Flex time may be earned and accrued, one hour for each extra hour worked over a 40 hour work week. Flex time should be used within a reasonable period from when it was earned; preferably during the same week. Flex time can be used in increments of a maximum of 16 hours in a two-week pay period. Use of Flex time must be approved by the employee’s Supervisor prior to its use. Recording of Flex time should be accurately maintained be each employee. Accrued flex time balances will be reduced to forty hours on December 31 of each calendar year. (This reduction does not apply to Golf Course exempt status personnel). Upon an employee’s termination from the City, there will be no pay-out of Flex Time accruals, either partial or total.