Agenda Packets - 2003/03/03 - Laserfiche WebLink

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Timeframe. Section 8 on the last page articulates the anticipated timeline for the RFP process. Obviously I made some assumptions as to how quickly the RFP could be approved by the Council. If the Council makes revisions at the worksession and approves the RFP at the following Council meeting on March 10th, the RFP could then be distributed to firms the following day on March 11, 2003. The deadline to submit a proposal is April 28th, which provides firms with more than a month to do so. If the Council approves the RFP at their meeting at March 24th instead of March 10th, I would recommend maintaining the same timeline as one month seems to be a typical timeframe. Review Team. My final comment regarding the collected RFPs is that some cities indicate that a selection team would review the proposals, with the top-rated firms brought before the team for interviews. Other cities indicate that the Manager/Administrator will review the proposals and provide the Council with the top finalists for their consideration. I would anticipate that the Council would prefer to utilize a selection team, which is how the RFP is written. If a review team is utilized, I would suggest the following people: Me, two Council members, another department head (Mike Sommer would seem appropriate especially if we receive proposals for prosecution services) an attorney from the League and perhaps a manager/administrator from a neighboring community. RECOMMENDATION: Please review and comment on the attached draft RFP for Mounds View legal services. Depending upon the extent of the revisions needed (if any) the RFP can be brought back before the Council for approval on March 10th with distribution scheduled for the following day. Substantial revisions would probably result in Council review instead on March 24th. _____________________________________ James Ericson Interim City Clerk/Administrator