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Item No:3 Meeting Date:April 7, 2003 Type of Business:WK WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Chief of Police, Mike Sommer Item Title/Subject: Community Service Officer (CSO) Date of Report: April 7, 2003 Background: On January 13, 2003 the Mounds View City Council approved resolution 5928 authorizing the part time CSO to work full time hours and assume the duties of the Senior Clerk Typist. This resolution also authorized the Senior Clerk Typist to work out of classification by assuming the responsibilities of the Police Administrative Assistant. This arrangement was done to meet the temporary administrative needs of the department pending the new Chief of Police’s assessment and permanent recommendation. The CSO position was left vacant. Discussion: I have observed the work performance of both the Police Administrative Assistant and the Senior Clerk Typist since my appointment as Police Chief. I believe they are both excellent employees, and assets to the department and the city and I feel their temporary positions should be moved to permanent assignments in each case. At the recommendation of the City Attorney and the Acting City Administrator, a meeting of the Police Civil Service Commission was held on March 11, 2003 to discuss the positions of Community Service Officer, Senior Clerk Typist, and Police Administrative Assistant. The Police Civil Service Commission unanimously passed a motion to place the employees currently performing the duties of Administrative Assistant and Senior Clerk Typist into those positions permanently. This proposal will be placed on resolutions for the April 14th Council Meeting. The Police Civil Service Commission also passed a unanimous motion to authorize the Chief of Police to seek council approval to advertise to fill the vacant Community Service Officer Position. The position of Community Service Officer was discussed in light of the budget situation on the March 17 Special City Council Meeting. At this meeting I discussed a plan to reconfigure the pay scale of the Community Service Officer to a rate of pay of $10.41 an hour at 3.5 hours per day. (This is consistent with the schedule and pay scale of many other cities) The restructure of this position would result in personnel savings of $12,000 in pay and benefits over the former Community Service Officer’s rate of pay. The job description for the Community Service Office will be revised to reflect the changes. The duties formally conducted by the Community Service Officer such as investigating and responding to animal complaints, running errands, and assisting officers with transports, traffic control, and lockouts are currently not being performed or are being