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The existing gate will be salvaged and reused b y mounting it along an existing <br />section of fence at the Public Works Facility. This will allow Public Works to open <br />this section of fence to stockpile snow during winter months. It will be non - <br />motorized (manually opened and closed) and other than when in u se, it will be <br />locked at all times. <br /> <br />The replacement of the gate was reviewed and discuss in June of 2001. For <br />budgeting purposes, a quote was obtained at that time. The cost estimate for <br />such a project was estimated to be approximately $12,000.00. With this <br />information and planning for contingencies, an amount of $15,000.00 was <br />budgeted in 2002 for replacement of the gate with opener. <br /> <br />A total of three bids were received to replace the gate. The low bidder was <br />Century Fence. The bids are as follows: <br /> <br />Century Fence $ 8,190.00 <br />Crow Fence & Wire Company $ 8,310.00 <br />Dakota Fence of Minnesota $10,400.00 <br /> <br />The final adopted 2002 budget for replacement of the gate produced a reduction <br />in fund 730-4826-7030 from the original proposed amount of $15,000.00 to <br />$7,000.00. Unfortunately, based on the bids received, $7,000.00 will not be <br />enough money to replace the gate. Staff proposes that the remaining necessary <br />funds ($1,190.00) be taken from fund 730 -4823-5160. This fund is for system <br />maintenance for the Sewer Division. A recent analysis of this account indicates <br />that the estimated Sewer Division maintenance costs to be performed in 2002 <br />will be under the budgeted amount. <br /> <br />Staff would like to act on this matter as soon as possible. The gate is currently <br />not operating correctly and unfortunately remains unlocked at all times. <br />Equipment and impounded vehicles are stored outside at the Public Works <br />Facility. Unable to protect these items with an operating gate poses a security <br />issue and raises liability concerns for the City. <br /> <br />Recommendation: <br />Staff recommends that the City Council approve a contract with Century Fence in <br />the amount of $8,190.00 for the replacement of the gate at the Public Works <br />Facility. This amount includes the gate, openers, and all necessary part s and <br />equipment for the gate. It also includes salvaging the existing gate by reinstalling <br />it into the existing fence. <br /> <br />Respectfully Submitted, <br /> <br /> <br /> <br />Greg Lee, Director of Public Works