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Item No.7L Type of Business: CB WK: Work Session; PH: Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Tim Brennan, Deputy Police Chief/Acting Chief Item Title/Subject: Consideration of Resolution 5723 Authorizing the Purchase of Video Surveillance Equipment at the MVCC Date of Report: March 25, 2002 NATURE OF REPORT: Due to concerns about vandalism, theft, disorderly conduct and other issues at the MVCC, staff was asked to explore options involving installation of video monitoring equipment. A system, which would allow for six dome style cameras, a digital video recorder with remote video monitoring capabilities, necessary monitors, cables and switches was quoted as follows: Electronic Security Specialists: $7,285.00 [B&W Cameras] (City does installation and provides necessary coaxial cable) City of Roseville IT Staff: $7,282.00 [Color Cameras] (City does installation with assistance of Roseville staff) Video Security Distributing: $7,222.19 [Color Cameras] (Bid given site unseen-faxed over. City installs equipment) WEBCO Security Inc.: $8,436.00 [Color Cameras] (City does installation) At the March 11, 2002 City Council Meeting staff was directed to gather additional details and specs on the systems being quoted. In researching pricing, manufacturers, models, and specs, additional options were identified. Staff received a large amount of information about various options from Electronic Security Specialists. In discussing the minimum components necessary to provide a system that will suit the needs of the city, ESS put together a bid based on introductory pricing available through the end of March by one of their manufacturers. We determined that placing one color camera at the front entrance/desk check in area would be sufficient use of color cameras. B&W cameras could be utilized in the gym (two cameras needed), and the game room/vending area. The system quoted by ESS is expandable for up to eight cameras, but it is staff’s opinion that we can begin initially with these four camera locations and assess whether additional cameras are necessary. Information received from Roseville IT reveals that they are considering changing from their current video server based system to a digital video recording system, which is what ESS is recommending we consider. ESS has provided a revised bid based on one color camera, three B&W cameras (two being in impact resistant housings for inside the gym), digital video recorder, two 17” monitors, installation, lenses, supplies, training, and a one-year service warranty for $6,336.00. RECOMMENDATION: Based on recent information gathered from Roseville IT personnel and the system being quoted by ESS, it is staff’s recommendation that a 4 Camera (1 color, 3 B&W), digital video recording system w/2 monitors be approved. ESS will do all installation, and provide all the necessary supplies and training for $6,636.00. Staff believes this is a very good value based on our needs. Respectfully submitted, _____________________ Tim Brennan