Agenda Packets - 2002/03/05 - Laserfiche WebLink

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Mounds View City Council March 11, 2002 Regular Meeting Page 18 MOTION/SECOND: Stigney/Marty. To Table Resolution 5723, a Resolution Authorizing Staff to Purchase Video Surveillance Equipment for the Mounds View Community Center to the March 25, 2002 Council Meeting. Ayes – 4 Nays – 0 Motion carried. I. Consideration of Resolution 5724 Approving a Policy for Appointing Commission Members. City Administrator Miller explained that at the last City Council meeting a member of the public questioned the procedure by which the City makes appointments to commissions. She then indicated that as a result of that question she had put together a draft of a policy that includes a provision for notification, publication, review and formal notice of the appointment. She further indicated that the policy should formalize what is being done now. MOTION/SECOND: Quick/Stigney. To Waive the Reading and Approve Resolution 5724, a Resolution Approving a Policy for Appointing Commission Members. Council Member Marty asked whether the policy would be attached to the Resolution. City Administrator Miller indicated the policy would be connected to the Resolution. Council Member Marty indicated he wanted to change the policy under item five to indicate that Staff will make copies for the Mayor and Council to review. He also requested to change the policy to state that the Mayor and City Council will be provided with copies of all applications in council packets when the applications are received. Mayor Sonterre indicated that he sometimes receives applications when no position is open and asked Council whether they felt they needed to see applications if there is no position available. City Administrator Miller indicated her rationale in having the language of the policy read as it does is to follow what is in the City’s Code because the Code states that the Mayor makes a recommendation to the City Council for Council approval. She then indicated the Mayor may need to conduct discussions or interviews and would need the information sooner than the rest of Council but said Council would receive the applications with the Mayor’s recommendation. Mayor Sonterre asked that the Resolution be made less gender specific with regard to the Mayor. Council Member Marty said he would like to see the applications come to Council when they are received because in the past Council has been provided with only the application for the Mayor’s recommendation and he would like to ensure that Council sees all the applications. Mayor Sonterre clarified the policy does indicate that Council will get all applications its just a matter of when.