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distributed to likely and potential service providers commensurate with the <br />value of the contract. <br /> <br />2.5.4 Selection <br />Professional service providers shall be selected so as to provide the best <br />value to the City considering the difficulty of the work proposed, its value to <br />the City, the expertise and capacity of the consultant and cost. <br /> <br />2.5.5 Award <br />All one-time contracts of over $5,000 and any ongoing service contracts shall <br />be awarded by the City Council. The City Administrator shall approve one- <br />time contracts less than $5,000. Contracts between $2,500 and $5,000 shall <br />be approved by the City Council if they were not part of the annual budget. <br /> <br />2.6 EMERGENCY PURCHASES <br />Occasions arise where an immediate purchase is necessary to protect the <br />life, health, safety, or convenience of the citizens or to preserve the <br />property of the City or its citizens. <br /> <br />To the greatest extent possible, normal purchasing procedures shall be <br />followed. However, when expediency is required to rectify an emergency <br />situation, any or all of these procedures may be waived. If possible, the City <br />Administrator shall be contacted to approve the purchase. In the absence of <br />the City Administrator, a Department Head shall approve the purchase and <br />report to the City Administrator at the earliest opportunity. A report to the <br />City Council shall be made at the next regular City Council meeting. <br /> <br />2.7 COOPERATIVE PURCHASING AGREEMENTS <br />Where a purchase contract has been awarded by the State of Minnesota, <br />another local government, a cooperative of local governments, or a federal <br />agency in compliance with applicable State Statutes, and where it is legally <br />permissible for the City of Mounds View to participate, a purchase may be <br />through the vendor named in that contract without advertising for bids or <br />obtaining quotes locally. The City Council or City Administrator must still be <br />notified and approve the purchase as defined in this policy. <br /> <br />2.8 ROUTINE PAYMENTS <br />The Finance Director may authorize certain routine payments with approval <br />by the City Council in the form of the Just and Correct Claims List. These <br />include: partial or progress payments on contracts or bids previously <br />awarded by the City Council; payments to federal, state, or other local <br />governments under a cooperative agreement previously approved by the <br />City Council or as required by law; payment of employee payroll <br />withholdings, taxes, and benefits; and payment of ongoing monthly utility <br />services to city buildings and properties. At a minimum, these costs shall be <br />reviewed during the annual budget preparation.