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Item No. 6H <br />Type of Business: CA <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report <br />To: Mayor and City Council <br />From: Desaree Crane, Administrative Assistant <br />Item Title/Subject: Request for New Office Equipment: Pitney Bowes <br />E595 Mailing System <br />Meeting Date: June 24, 2002 <br /> <br /> <br />In 1989, the City leased its current postage machine, and as with any equipment <br />its effectiveness has diminished considerably. Staff is requesting that a <br />replacement postage machine/scale be leased due to the age and continued <br />maintenance problems with the current machine. These maintenance problems <br />include: <br /> <br />1. The current equipment does not seal envelopes; <br />2. The current equipment leaks sealer and ink; <br />3. The current equipment constantly misfeeds and jams envelopes; and <br />4. The current machine sometimes will not put stamps on envelopes <br />when mailing in mass quantities. <br /> <br />Currently the City is paying $281.00 per month to lease its postage equipment. <br />For $270.00 per month the City can lease new equipment that has various useful <br />features. In addition the City is currently paying a yearly maintenance fee of <br />$513.00. Under the new Agreement the yearly maintenance fee will be $473.00; <br />a savings of $40.00. Attached is the new E595 Mailing System Outline along <br />with the Integra 15 Electronic Scale Outline for your reference. <br /> <br />Recommendation: Staff recommends the lease of the E595 Pitney Bowes <br />Mailing System along with the Integra 15 scale for $270.00 per month, with a <br />yearly maintenance fee of $473.00. The new equipment will come out of the <br />2002 General Budget, Central Services, 100-4160-5130. <br /> <br /> <br />Respectfully Submitted, <br /> <br />___________________________ <br /> <br />Desaree Crane <br />Administrative Assistant