Laserfiche WebLink
CITY OF MOUNDS VIEW <br /> <br />PURCHASING POLICY <br /> <br />GENERAL DISCUSSION <br /> <br />1.1 AUTHORITY <br />The purchasing policies of the City of Mounds View are established <br />by the City Council under the City Charter, the City Code and state <br />statute. <br /> <br />1.2 PURPOSE <br />The purpose of this policy is to provide a legal process for the <br />purchase of materials and services that will be the right product, in <br />the right quality, in the right quantity, delivered to the right place, at <br />the right time, for the right price, to allow for the efficient and effective <br />delivery of public services to the citizens of the City of Mounds View. <br /> <br />1.3 BUDGET <br />Under state statute and City Charter, the annual adoption of the <br />budget shall constitute City Council appropriations for the year. <br />Budgetary control shall be exercised on the department and fund <br />levels. <br /> <br />1.4 RESPONSIBILITY <br />The City Administrator shall identify Department Heads or other staff who <br />shall be responsible for each fund or department in the annual budget. These <br />individuals shall be responsible for compliance with the annual budget and for <br />all expenditures for their departments and funds. <br /> <br />1.5 DECENTRALIZED PURCHASING <br />The majority of City purchases are decentralized, meaning that each <br />department handles procurement of materials and services needed <br />for their own operation. The responsibility lies with each department <br />to obtain bids or quotes, maintain records of bids or quotes, place <br />actual orders, receive deliveries, and approve invoices for payment. <br /> <br />To be uniform and save time and money in quantity purchases, the <br />City Administrator may assign a department to centrally purchase <br />some products. An example of this would be office supplies. <br /> <br /> <br />TYPES OF CONTRACTS AND PURCHASES