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CITY OF MOUNDS VIEW <br /> <br />PURCHASING POLICY <br /> <br />GENERAL DISCUSSION <br /> <br />1.1 AUTHORITY <br />The purchasing policies of the City of Mounds View are <br />established by the City Council under the City Charter, the City <br />Code and state statute. <br /> <br />1.2 PURPOSE <br />The purpose of this policy is to provide a legal process for the <br />purchase of materials and services that will be the right product, in <br />the right quality, in the right quantity, delivered to the right place, at <br />the right time, for the right price, to allow for the efficient and <br />effective delivery of public services to the citizens of the City of <br />Mounds View. <br /> <br />1.3 BUDGET <br />Under state statute and City Charter, the annual adoption of the <br />budget shall constitute City Council appropriations for the year. <br />Budgetary control shall be exercised on the department and fund <br />levels. <br /> <br />1.4 RESPONSIBILITY <br />The City Administrator shall identify Department Heads or other <br />staff who shall be responsible for each fund or department in the <br />annual budget. These individuals shall be responsible for <br />compliance with the annual budget and for all expenditures for <br />their departments and funds. <br /> <br />1.5 DECENTRALIZED PURCHASING <br />The majority of City purchases are decentralized, meaning that <br />each department handles procurement of materials and services <br />needed for their own operation. The responsibility lies with each <br />department to obtain bids or quotes, maintain records of bids or <br />quotes, place actual orders, receive deliveries, and approve <br />invoices for payment. <br />