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Item No. 2 <br />Type of Business: WK <br />WK: Work Session; PH: Public Hearing; <br />CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Charles Hansen, Finance Director <br />Item Title/Subject: Purchasing Policy <br />Date of Report: February 26, 2002 <br /> <br />Attached is the latest draft of the proposed purchasing policy. This incorporates input <br />the City Council provided at the February 19, 2002 work session and input from city <br />staff. Changes to the policy since February 19 depict additions in italic type and <br />deletions in strike-out type. Highlights of the changes are as follows: <br /> <br />Section 2.5.5. A sentence on City Council approval was copied from Section 2.4 <br />for consistency between purchases of goods and professional services. <br /> <br />Section 4.1. The words “elected official” were added throughout the section. <br /> <br />Section 4.1.A. The reference to IRS Guidelines was expanded upon for clarity <br />sake. At the City Council’s direction, the IRS per diem rate has been broken down for <br />instances where someone is traveling locally or for less than a full day. The IRS per <br />diem rate currently is $46.00 and the table below shows how this would breakout. <br /> <br />Breakfast 25% $11.50 <br />Lunch 30% $13.80 <br />Dinner 45% $20.70 <br />Total 100% $46.00 <br /> <br />Section 4.1.C.2 It was noted that this section covered the same subject as Section <br />4.3. Some of 4.3’s language was copied into 4.1 and then 4.3 was struck. <br /> <br />Section 4.2 This section was struck in the previous draft because it duplicated <br />areas covered by the Personnel Manual section 1.5. The new 4.2 is added to cover <br />meeting expenses which had been overlooked previously. <br /> <br />The Mounds View Personnel Manual Section 1.50 was duplicated in the draft <br />Purchasing Policy in order to avoid having conflicting regulations for employees. <br />Changes listed above will create inconsistencies between the Purchasing Policy and the <br />Personnel Manual. If the Purchasing Policy provisions are the City Council’s direction, <br />then the Personnel Manual should be amended to copy these provisions. <br /> <br />Respectfully Submitted, <br /> <br /> <br /> <br />Charles Hansen