Agenda Packets - 2002/08/05 (2) - Laserfiche WebLink

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Item No: 5 Type of Business: Work Session Meeting Date: August 5, 2002 City of Mounds View Staff Report To: Honorable Mayor and City Council From: Givonna Reed, Assistant City Administrator Tim Brennan, Acting Police Chief Item Title/Subject: Discussion Regarding Interim Reorganization of the Police Department Date of Report: August 1, 2002 With the departure of the Police Department Administrative Assistant there is a need to rearrange coverage of office duties and responsibilities in the Police Department. The Acting Chief has requested approval to shift responsibility and coverage in order to handle the administrative duties within the department. The Deputy Chief has proposed to have the Senior Clerk Typist assume the duties that the Administrative Assistant was responsible for. To allow the Senior Clerk Typist the extra time necessary to handle the additional duties the part-time Community Service Officer would move to full-time. The Community Service Officer would be responsible for several of the duties of the Senior Clerk Typist, excluding the data entry responsibilities which require state or federal certification. Some of the Community Service Officer’s regular responsibilities would be handled by police officers. Below is a general overview of the duties the Senior Clerk Typist and Community Service Officer will take responsibility for during this interim period. All duties will be handled on a priority level, as there will likely be some duties that will only be accomplished if time allows. Senior Clerk Typist: ensure reports are routed to the appropriate agency(s); maintain the stolen article files and reporting; handle purchasing and accounts payable coding; process license and gun permit applications and conduct necessary background checks; classify/process and file incident reports; update and file court dispositions; handle all required state and federal crime reporting; handle a variety of administrative duties needed to assist the acting chief in his duties. (90% higher classification duties, 70% of her own duties) Community Service Officer: copy the necessary reports and information for forwarding/routing then faxing or mailing as directed to the appropriate