02-25-1999 - Laserfiche WebLink

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i To: Economic Development Commission Members From: Kevin Carroll, Economic Development Coordinator MEMORANDUM Subject: Election of Officers;Adoption of Meeting Schedule; Review of Bylaws Date: February 22, 1999 Election of Officers City Code Chapter 408, subd. 1 provides that the EDC shall annually appoint a chair, a vice-chair and"such other [officers] as"needed, subject to EDA approval. The Chair and - Vice-Chair,respectively, are currently Cindy Carlson and Rosemary Goff. Chapter 408 provides that no member may serve as Chair for more than two consecutive terms. It is my understanding that 1998 was Ms. Carlson's first year as Chair, so she would be eligible to serve as Chair again if re-elected. Commissioners Carlson and Goff have each expressed a willingness to continue serving in their current capacities. The EDC members can collectively decide what level of formality will be used to elect officers. At the"low end" [of formality] would be a motion to reappoint the current • officers "by acclamation" (unanimous consent). The"high end"would involve opening the floor for nominations for Chair, followed by a motion to close nominations and a vote of that motion, followed by the actual voting for Chair(ordinarily by voice vote or, in the event that there are multiple nominations, by written ballot). The same process would then be followed for the election of the Vice-Chair. Adoption of Meeting Schedule Chapter 408, subd. 2 requires that EDC meetings be held at times "which the [EDC] shall fix by resolution."I have previously indicated my belief that this is a somewhat useless formality, given thefactthat-the-Bylaws already-specify-that-the--meetings-are-to-beheld on the fourth Thursday of each month, and given the additional fact that special meetings have to be scheduled from time to time anyway. However,there seems to be a"tradition" of doing this, so a proposed EDC resolution has been attached for your review. Given the fact that the EDC now has two new(and two other"relatively new")members, this may be an appropriate time for the EDC to determine whether a majority of the EDC wants to continue meeting at the current day and time. • Bylaws Chapter 408, subd. 6 requires that the EDC Bylaws be reviewed on an annual basis at the first regular meeting in February. I believe that I have previously provided all of you • with copies of the current Bylaws, but if you need an additional copy,please call me at 717-4029 at your earliest convenience. No proposed changes to the Bylaws have been ■