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<br />Mounds View Planning Commission January 5, 2000 <br />Regular Meeting Page 20 <br /> <br /> <br /> <br />Commissioner Hegland advised that the Planning Commission could adjourn the regular <br />meeting, and proceed with the Agenda Session, as they normally would. He explained that there <br />was no need to change their procedure, simply because the meeting was being televised. <br />Commissioner Stevenson added that the recording secretary was not required to remain for the <br />Agenda Session simply because it is televised. <br /> <br />It was the consensus of the Planning Commission to continue to utilize the current adjournment <br />procedure. <br /> <br />Commissioner Johnson pointed out that someone could join the meeting after the adjournment, <br />and during the Agenda Session. <br /> <br />Chairperson Peterson stated the public is notified in regard to when the Planning Commission <br />meeting is called to order, however, the Commission could reconvene if necessary, and have any <br />further discussion entered into the minutes. <br /> <br />Planning Associate Ericson advised that according to the Bylaws, the Community Development <br />Director, or his or her designee, is the recording secretary; therefore, the Commission is not <br />required to have a body present to record this information. <br /> <br />Commissioner Hegland explained that the meeting is over when the Commission has adjourned. <br /> <br />Chairperson Peterson stated that according to State Law, if the Commissioners are present <br />together, even at a different location, they are technically in a meeting. <br /> <br />Commissioner Johnson indicated that the Commission could meet in the Agenda Session, and <br />not be formally called to order. Commissioner Hegland inquired if it would not be necessary to <br />keep records of this. <br /> <br />Chairperson Peterson advised that any official business must be conducted while the meeting is <br />called to order and the minutes are recorded, however, informal discussions, such as the review <br />of minutes, are not official business, but rather, housekeeping considerations. <br /> <br /> <br />8. Chairperson and Planning Commissioners Report <br /> <br />No reports were considered. <br /> <br />9. Adjournment <br /> <br />There being no further business before the Planning Commission, Chair Peterson adjourned the <br />meeting at 8:37 p.m.