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Mounds View Planning Commission February 2, 2000 Regular Meeting Page 4 Chairperson Peterson stated the Planning Commission had made a number of corrections the previous year, primarily to eliminate procedural difficulties in terms of the schedule of certain operations within the year, and in this sense, many improvements were made. He indicated that this year, the Planning Commission has undergone a change with respect to the broadcasting of meetings. He explained that two meetings prior, the Commission formally decided it was not necessary to amend the format of their agenda, as the only difference would be that the entire meeting is broadcast, rather than only the formal portion of the meeting. He inquired if the Bylaws should be amended to reflect this change. Community Development Director Jopke stated he did not believe the Bylaws made any reference to the televising of meetings. He inquired if the Planning Commission would care to incorporate this into the Bylaws, or if they would prefer to rely upon the Council action in this regard. Commissioner Stevenson stated the Agenda Session would be a more appropriate place to make mention of anything related to the televising of meetings, as it is for the minutes which are subject to somewhat frequent change. He pointed out that the broadcast policy was also subject to frequent change, therefore, he would rather not see this as a complete addendum to the Bylaws. Chairperson Peterson stated he agreed. Commissioner Miller stated Item No. 4, Officers: Subparagraph A, last sentence, should indicate “…secretary of the Commission for the purpose...” She noted Subparagraph B, first paragraph, which indicates, “The name of the person recommended for chairperson shall be forwarded to the City Council for action at its first meeting in January.” She inquired if a situation might arise wherein the Council would hold their first meeting on Monday, and the Planning Commission meeting would occur the following Wednesday. Chairperson Peterson stated the Planning Commission had discussed this the previous year, and had proposed language to address this possibility, however, he had not seen any provision for this in the Bylaws. He pointed out that if the first Council Meeting were to occur prior to the first Planning Commission meeting, this recommendation could not come forward to the Council until their second meeting in January. Commissioner Laube suggested the language be amended to indicate “…at its second meeting in January,” and omit the word “first”. Commissioner Johnson stated the language could indicate “…the first Council meeting to follow the first Planning Commission meeting…” Commissioner Laube suggested the word “first” be omitted, and the language simply indicate “…at the City Council meeting in January.” He noted this language would leave the date of action open. Commissioner Miller stated this would be the simplest means to accomplish this.