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Mounds View Planning Commission February 2, 2000 Regular Meeting Page 6 the following day. He noted a similar situation two weeks prior, during a snowstorm, when he had been unaware that the Planning Commission meeting was cancelled, and only learned of this upon coming to City Hall. He pointed out that the Bylaws indicate the Commissioners shall be notified of such occurrences by telephone. He commented that in the past, a variety of different notification practices have been utilized, however, in this situation the procedure had broken down. Community Development Director Jopke explained that he had attempted to call each Commissioner regarding the meeting cancellation, and had left a voice message for Chairperson Peterson. Commissioner Miller indicated that the Page 5 of the Bylaws, last paragraph, last sentence, refers to a “revised meeting schedule.” She requested clarification, pointing out that the Planning Commission’s meeting schedule had been previously approved. Community Development Director Jopke stated this entire sentence appeared to pertain to the Planning Commission’s 1999 meeting schedule, and suggested it be stricken from the Bylaws. Commissioner Stevenson stated he agreed. Chairperson Peterson agreed. He explained out that current practice provides that the meeting schedule is established in January, and the review of the Bylaws takes place in February, therefore, the situation where both meeting schedules are incorporated into the same resolution should not reoccur. Commissioner Miller advised that that the top of the first page of the Bylaws should indicate “Revised March 2, 2000.” MOTION/SECOND: Stevenson/Laube. To Approve the Bylaws, as Amended, and Item No. 4, Subparagraph A, Last Sentence, Indicate “…secretary for the Commission for the purpose…”, Subparagraph B Indicate “At its first meeting in January, the Commission shall conduct an election in order to make its recommendation of a chairperson. The name of the person recommended for chairperson shall be forwarded to the City Council at its next meeting in January. Based upon the recommendation of the Planning Commission, the Mayor, with the approval of the City Council shall appoint…”, the Last Sentence, on Page 5, Last Paragraph, be Stricken, and that the First Page of the Bylaws Indicate “Revised March 2, 2000.” Ayes – 8 Nays – 0 The motion carried. 7. Staff Reports / Items of Information