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<br />. <br /> <br />. <br /> <br />. <br /> <br />City of Mounds View <br />Plcuming and Zoning Commission - Bylaws <br /> <br />Page 3 <br /> <br />actions of the City Councilor other Commissions, and to perform other matters not <br />requiring a vote of the Commission. <br /> <br />3. Special Meetings: From time to time, special meetings may be called in order to <br />process significant caseloads, to review' works in progress such as comprehensive plan <br />updates or municipal code revisions, or to undertake a retreat or strategic planning <br />session, either amongst itself or in the company of the City Councilor other <br />commissions. Special meetings can be proposed by any Commission member or at the <br />request of the Director of Community Development, yet must be approved by a <br />majority yote of the Commission. Emergency special meetings can be called via <br />written notice to the Director of Community Development by the Chairperson or two <br />Commission members, or by the Director of Community Development. (Emergency <br />special meetings are those in which the subject matter is of such an immediate concern <br />that it cannot be delayed until the next regular meeting of the Planning Commission.) <br />The Director of Community Development shall post and mail a notice of any special <br />meeting in accordance ,vith State Statutes. Planning Commission members shall be <br />notified by telephone and in writing, if possible, at least seven days prior to a special <br />meeting. <br /> <br />4. Cancellation of Meetings: Regular or special meetings may be cculceled by the <br />chairperson or Community Development Director in the event that there are no items of <br />business requiring the attention of the Commission, or for lack of a quorum. or in <br />response to inclement w'eather or for any other good and sufficient reason. Members <br />of the Commission shall be notified by telephone of any meeting cancellation. A notice <br />of the meeting cancellation shall be posted as required by State Statutes. <br /> <br />B. <br /> <br />QUORUM: A majority of the number of voting members appointed to the Commission <br />shall constitute a quorum. <br /> <br />c. <br /> <br />CONf)UCT ()FME/~71NGS: ADJOURNMENT <br /> <br />I. Meeting Chairperson: Ifneither the chairperson nor the vice chairperson is present to <br />conduct a meeting of the Planning Commission. the Planning Commission may elect a <br />meeting chair from among those members present prior to the commencement of <br />business. The election shall follow the procedures set forth in Section IV.B.3, except <br />that the Community Development Director, or his or her designee, shall conduct the <br />election. <br /> <br />2. Open Meeting Law: Meetings shall be conducted in accordance ,vith the State of <br />Minnesota Open Meeting Lavv (Minn. Statutes 471.705). <br /> <br />3. Adjournment: Meetings shall adjourn at or before 11 :00 p.rn. unless a two-thirds <br />majority of the members present agree to extend the time of adjournment. If there is no <br />objection, the Chairperson may declare the meeting adjourned without the necessity of <br />a motion or vote by the Commission. <br /> <br />D, <br /> <br />MINUTES: Minutes shall be recorded for regular meetings and each commission member <br />shall receive a copy of the unapproved minutes for review culd approval at a succeeding <br />meeting. Minutes shall be approved by motion. Approved minutes shall be the official <br />record of the business conducted and actions taken by the Plcuming Commission. <br />